Forms That Qualify While They Capture
A basic contact form captures whoever shows up. Flow Forms go further: they walk each renter through a guided, multi-step experience that branches on every answer, qualifies as it goes, and sends a complete, ready-to-action lead straight into your CRM. Fewer drop-offs, better answers, and far less manual sorting.
Turn a form into a guided conversation
Flow Forms turn a flat list of fields into a guided conversation. Build each step on a visual canvas, branch the path based on what people tell you, and let the form skip anything that doesn't apply. Renters answer one focused question at a time, you get cleaner data, and every finished form arrives in QuickCasa ready for your team to follow up.
Book a demoDesign multi-step forms on a visual canvas
Start with a blank canvas and snap together the steps you need: a welcome screen to set the tone, questions for the details that matter, short title screens to break things up, and a thank-you screen to close it out. Each step is a building block you can rearrange in seconds.
Choose how it feels to fill out. Show one focused question at a time so renters never feel buried, or lay everything out as scrollable sections like a tidy wizard. Add a progress bar, switch between light and dark, and tweak the branding so the form looks like yours.
A live preview sits right beside the builder, so you see exactly what renters will see as you build. No guesswork, and no publishing to check your work.
Show the right questions to the right renters
Not every question applies to every renter, so Flow Forms only ask what's relevant. Add a logic branch and the form routes people down different paths based on their earlier answers, or drop in clickable choice buttons that send each option somewhere different.
Want to send anyone looking for a two-bedroom down one route and a studio seeker down another? Set a rule, like "bedrooms equals 2," and the path takes care of itself. You can compare answers with conditions like equals, contains, greater than, or is empty.
Because the form follows each person's real path, the progress bar stays honest, counting only the questions they'll see instead of every step in the flow.
Qualify renters while they fill it out
Flow Forms collect far more than a name and email. Use dropdowns, dates, numbers, multi-selects, and even document or photo uploads, with required fields and validation so the answers come in clean and complete.
You can pre-fill steps from the link itself, so a renter who clicks through from a listing or a booking arrives with their details already filled in. Less typing for them, and fewer mistakes for you.
For the heavy lifting, add an AI step that reads what someone submitted, summarizes or scores it, and feeds that result into the rest of the flow, helping you separate the serious renters from the browsers before anyone on your team lifts a finger.
Every submission lands where your team works
Every completed form is captured and can be tied to the right lead in your CRM, so the answers live alongside the rest of that renter's history and you can jump straight to their profile.
The results view shows each submission with its completion rate and a step-by-step timeline of the exact path that person took through the form. The moment a form comes in, you can fire off email and SMS alerts to your team, post the data to other tools, or kick off an automated follow-up.
When it's ready, share your Flow Form with a link or embed it right on your website, and it can even live inside a booking flow so renters answer your questions and grab a time in one step.
Common questions
What's the difference between a Flow Form and a basic custom form?
Can the form show different questions based on someone's answers?
Do completed Flow Forms create leads and notify my team?
Can I embed a Flow Form on my own website?
Put it to work on
your portfolio.
Book a personalized demo and watch QuickCasa qualify and convert your rental leads automatically.